Managing Speakers — Profiles, Bios & Photos

Speakers are the people presenting at your event. Add their profiles with photos, bios, and social links. Assign them to sessions and display them on your event website.

Access Speakers

Go to Setup → Speakers in the left sidebar.

The speakers table shows all speakers with their key information. Drag and drop rows to reorder how speakers appear on your event website.

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Add a Speaker

1. Go to Setup → Speakers.
2. Click + Speakers in the top-right corner.
3. Fill in the speaker profile:
   • Name Required — full name (supports split first/last name mode)
   • Role — Speaker, Keynote, Panelist, or Moderator
   • Company — organization name
   • Designation — job title
   • Email — contact email
   • Description / Bio — speaker biography (rich text editor)
   • Photo — profile picture (drag-and-drop upload)
   • Social Links — LinkedIn, Twitter/X, website, etc.
4. Click Save.

Tip

Use the AI Generate feature — paste a speaker’s LinkedIn URL and EventHex will auto-populate their name, designation, company, bio, and photo from their LinkedIn profile.

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Speaker Roles

Role	Typical Use
Speaker	Standard presenter for a talk or seminar
Keynote	Featured or headline speaker
Panelist	Participant in a panel discussion
Moderator	Facilitates panel discussions or Q&A sessions

You can filter the speaker list by role to quickly find specific types of speakers.

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Speaker Categories

For large events with many speakers, organize them into categories:

1. Go to Settings → Speaker Categories.
2. Click + Speaker Category to create categories like “Day 1 Speakers”, “International”, “Industry”, etc.
3. When adding or editing a speaker, assign them to a category.

Categories help organize the speakers widget on your event website.

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Bulk Upload Speakers

For events with many speakers, use bulk upload:

1. Go to Setup → Speakers.
2. Click Bulk Upload.
3. Download the CSV template.
4. Fill in speaker details: name, role, company, designation, email, bio.
5. Upload the completed CSV.
6. Review and confirm the import.

Note

Photos cannot be included in the CSV bulk upload. Add photos individually after importing the speaker data.

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Reorder Speakers

The order of speakers on your event website matches the order on this page. To reorder:

• Click and hold the drag handle (⋮⋮) on the left of a speaker row
• Drag the speaker to the desired position
• Release to drop

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Edit or Delete a Speaker

Click the three-dot menu (⋮) on any speaker row to:

• Edit — modify speaker details
• Delete — remove the speaker from the event

Caution

Deleting a speaker also removes them from any sessions they’re assigned to. Make sure to reassign sessions before deleting.

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Assign Speakers to Sessions

After adding speakers, assign them to sessions:

1. Go to Setup → Sessions.
2. Edit a session.
3. In the Speakers field, select one or more speakers from the dropdown.
4. Click Save.

A speaker can be assigned to multiple sessions. Their profile photo appears on the session card in the agenda.

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Speakers on the Event Website

Speakers are automatically available as a widget on your event website:

• Go to Design → Page Builder
• Add a Speakers Widget to any page
• Configure the display style (grid, list, carousel)
• Speaker photos, names, roles, and bios are displayed
• Clicking a speaker shows their full profile