InstaRecap — The Attendee Experience

This article covers what attendees experience when they use InstaRecap — from logging in through browsing session recaps, reading AI summaries, and sharing content.

How Attendees Access InstaRecap

Attendees reach InstaRecap at:

https://your-event.eventhex.ai/recap

They can also access it from:

Event website — InstaRecap link in the navigation menu (if website mode is set to include it)
Mobile app — InstaRecap section within the Event App
Email/WhatsApp — direct link from post-event campaigns
QR codes — printed QR codes at the venue linking to InstaRecap

If the organizer has enabled login for InstaRecap:

Visit /recap — the app checks login settings.
Redirect to login — attendee enters their mobile number or email.
OTP verification — enter the one-time password sent to their phone.
Profile setup — first-time users see a profile page to confirm their details.
Access granted — the session list loads.

If login is disabled, attendees access the session list directly without authentication.

Session List — The Home Page

The InstaRecap home page shows all event sessions with their recap status.

What Attendees See

Event banner — branded header image from event settings
User greeting — “Welcome, [Name]” with avatar (or “Guest” if not logged in)
Date tabs — horizontal scrollable date chips for multi-day events
Session cards — each session shows:
- Session title
- Time and duration
- Speaker name(s) and photos
- Stage/track name
- Status badge:
  - 🟢 Live — session is currently happening with live transcription
  - ✅ Ready — recap is available
  - ⏳ Processing — transcription is being generated
  - ⚪ Upcoming — session hasn’t started yet

Filtering & Search

Filter modal — filter sessions by date, stage, speaker, or session type
Search — real-time text search with a magnifier icon toggle
Date selector — switch between event days

Visual Design

InstaRecap uses a dark theme (dark gray/near-black background) with glass-effect cards and ambient animated orbs for a modern, polished look.

Session Detail — The Recap View

Tap a session to open the full recap. This is where the AI-generated content lives.

Tab Interface

The session detail has a 5-tab interface:

Tab	Content	Available When
Overview	Short AI summary + detailed session overview	After processing
Summary	In-depth session breakdown with key points	After processing
Takeaways	Bullet-point key insights from the session	After processing (live updates during session)
Resources	Related materials, links, and downloads	When added by organizer
Social	Ready-to-post LinkedIn and Twitter/X content	After processing (hidden during live sessions)

Overview Tab

Short summary — a concise 2-3 sentence overview of the session
Detailed summary — longer narrative covering the main topics discussed
AI-generated content that captures the essence of the session

Summary Tab

Detailed breakdown of the session content
Key discussion points organized logically
Useful for attendees who missed the session or want a refresher

Takeaways Tab

Bullet-point insights — the most important points from the session
During live sessions, takeaways update in real-time as the AI processes the ongoing transcription
Each takeaway is actionable and concise

Resources Tab

Links to slides, handouts, or related materials
Downloads provided by the speaker or organizer
External references mentioned during the session

LinkedIn post — AI-generated professional post draft ready to copy and share
Twitter/X post — shorter format post with key highlights
One-click copy for easy sharing
Attendees can customize the text before posting

Interactive Features

Speaker modal — tap the speaker section to see a slide-down modal with speaker photos, names, designations, and companies
Swipe navigation — on mobile, swipe left/right to switch between tabs
Bookmark — save sessions to access later from favorites

Language Translation

InstaRecap supports multilingual content:

Language selector — dropdown at the top of the session detail
Attendees choose their preferred language
All content (summary, takeaways, social posts) is translated via AI in real-time
100+ languages supported
Translation happens on-demand when the attendee switches language

Live Session Experience

During a live session, InstaRecap provides real-time features:

Live Subtitles

Live subtitle bar — a persistent overlay showing real-time transcription
Text appears as the speaker talks, with interim (in-progress) text shown in italics
Keeps the screen awake using the Wake Lock API so the phone doesn’t sleep during the session

Live Takeaways

Takeaways tab updates in real-time with new insights
Polling interval refreshes every few seconds for fresh content
Overview and resources also update live

Live Indicator

Sessions currently live show a prominent LIVE badge
The session list highlights active sessions so attendees can jump in

Poster Generation

Attendees can create shareable session posters:

Poster generator modal — creates a branded image summarizing the session
Includes session title, key takeaway, speaker name, and event branding
Download as image for sharing on social media
Accessible from the session detail page

Profile Management

Logged-in attendees can manage their profile:

Profile page (/recap/profile) — view and edit name, email, photo
Edit profile form — update personal details
Profile information is used for personalized greetings and social sharing

InstaRecap has its own navigation:

Bottom navigation bar — persistent at the bottom of the screen:
- Home (session list)
- Search
- Profile
Back button — return to session list from detail view
Date selector — always accessible for switching between event days

What’s Next

InstaRecap Overview — dashboard and CMS setup
Recording & Uploading Audio — how sessions are captured
Managing Transcripts & Translations — review and edit transcripts
AV Team Access — give AV operators upload access