Adding Sessions to Your Event Agenda

Sessions form the agenda of your event. Add talks, panels, workshops, keynotes, and other program items with dates, times, stages, and speaker assignments.

Access Sessions

Go to Setup → Sessions in the left sidebar.

The sessions page shows your agenda organized by day. Each session card displays:

• Time — start and end time with duration
• Type badge — color-coded session type (Seminar, Panel Discussion, Workshop, etc.)
• Stage — which stage/track the session is on
• Title — session name
• Speakers — assigned speaker avatars
• Engagement Tools — Polls, Questions (Q&A), Feedback, Edit Video
• InstaRecap Tools — processing status and View Recap link

---

Create a Session

1. Go to Setup → Sessions.
2. Click + Add Session in the top-right corner.
3. Fill in the session details:
   • Title Required — session name
   • Session Type — select from your configured types (Seminar, Panel, Workshop, Keynote, etc.) or add a new type inline
   • Start Date & Time Required — when the session begins
   • End Date & Time — when the session ends
   • Stage — which stage/track this session belongs to
   • Speakers — assign one or more speakers from your speakers list
   • Description — detailed session description (rich text editor)
   • Capacity — maximum attendees for this session (optional)
4. Click Save.

Tip

You can add new session types and stages directly from the session form — click the + button next to the dropdown to create one on the fly.

---

Session Types

Session types help categorize your agenda items. Each type gets a color-coded badge:

Type	Color	Typical Use
Seminar	Green	Educational talks and presentations
Panel Discussion	Teal	Multi-speaker discussion format
Workshop	Orange	Hands-on, interactive sessions
Keynote	Blue	Featured headline presentations
Networking	—	Informal meetup slots
Break	—	Coffee, lunch, or transition breaks

To manage session types: Go to Settings → Session Types. You can create, edit, or delete types. Each type supports multi-language titles.

---

Stages (Tracks)

Stages represent physical rooms, virtual rooms, or thematic tracks where sessions happen simultaneously.

To manage stages: Go to Settings → Stages. Create stages like:

• Main Stage, Stage 1, Workshop Room A
• Or thematic tracks: Business Track, Technical Track, Design Track

Note

Sessions are grouped by date on the list view (“Day 1”, “Day 2”, etc.) and by stage on the timeline view. Use stages to organize parallel sessions.

---

Edit or Delete a Session

Click the three-dot menu (⋮) on any session card to:

• Edit — modify session details
• Delete — remove the session
• Duplicate — create a copy with the same settings

---

Session Engagement Tools

Each session card shows engagement buttons:

Tool	Purpose
Polls	Create and manage live polls for the session
Questions	Q&A system — attendees submit questions
Feedback	Star-rating feedback from attendees
Edit Video	Add or edit session recording video

These tools are covered in detail in the Session Polls, Q&A & Feedback article.

---

List View vs Timeline View

Toggle between two views using the buttons at the top:

• List — vertical list of sessions grouped by day, showing full details
• Timeline — horizontal Gantt-style chart showing sessions across stages and time slots

The Timeline view is especially useful for spotting scheduling conflicts and visualizing parallel sessions.