Creating Challenges & QR-Based Tasks

Challenges are the building blocks of gamification. Each challenge defines an activity, how many points it’s worth, and how attendees complete it.

Access Challenges

Go to Gamification → Manage Challenges.

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Create a Challenge

1. Click + Add Challenge.
2. Select the Action type:
   • Sponsored — attendee interacts with a sponsor (QR scan or exhibitor visit)
   • Contest Based — custom contest with manual judging
3. Fill in the challenge details:
   • Challenge Name — descriptive name (e.g., “Visit Sponsor Booth”, “Attend Keynote”)
   • Points — how many points completing this challenge earns
   • Description — what the attendee needs to do
   • Frequency — Single (one-time) or Recurring (can be completed multiple times)
   • Status — toggle Active / Inactive
4. Click Save.

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Challenge Types

Sponsored — Scan a QR Code

1. Set Action to Sponsored.
2. Set Scan Type to Scan A QR Code.
3. The system generates a unique QR code for this challenge.
4. Download the QR code and print it.
5. Place it at the challenge location (booth, session room, registration desk).
6. Attendees scan the QR code with the EventHex mobile app to earn points.

Download QR — click the download button on the challenge row to get the printable QR code.

Sponsored — Exhibitor Scan

1. Set Action to Sponsored.
2. Set Scan Type to Exhibitor Scan.
3. Select the Exhibitor from the dropdown.
4. The system links this challenge to the exhibitor’s booth QR code.
5. When an attendee visits the booth and gets their badge scanned (or scans the exhibitor’s QR), they earn the challenge points.

View QR — click to see the exhibitor’s QR code that triggers this challenge.

Contest Based

1. Set Action to Contest Based.
2. Fill in the challenge name, points, and description.
3. Click Add Contest on the challenge row to create specific contest entries.
4. Contest winners are determined manually or through voting.

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Challenge Filters

The challenges list has filter tabs:

Tab	Shows
All Types	Every challenge
App Action	App-based challenges (if applicable)
Contest Based	Contest challenges only
Sponsored	Sponsor-linked challenges only

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Single vs Recurring Challenges

Type	Behavior	Best For
Single	Can be completed once per attendee	”Visit Booth X” — you only need to visit once
Recurring	Can be completed multiple times	”Attend a session” — earn points for each session

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Example Challenge Setup

Here’s a typical gamification setup for a tech conference:

Challenge	Type	Points	Frequency
Visit Platinum Sponsor Booth	Sponsored (Exhibitor)	100	Single
Visit Gold Sponsor Booth	Sponsored (Exhibitor)	50	Single
Scan Registration Desk QR	Sponsored (QR)	25	Single
Attend Any Session	Sponsored (QR)	30	Recurring
Best Networking Photo	Contest	200	Single
Social Media Post Contest	Contest	150	Single
Scan Lunch Area QR	Sponsored (QR)	15	Single
Visit Exhibition Hall	Sponsored (QR)	20	Single

Tip

Make sponsored challenges the highest-point activities. Sponsors pay for engagement, so give attendees a strong incentive to visit their booths. Place QR codes where sponsors want foot traffic.

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Managing Active Challenges

• Toggle status — quickly activate or deactivate challenges using the inline toggle
• Edit — modify points, description, or frequency at any time
• Delete — remove challenges that are no longer relevant

Caution

If attendees have already completed a challenge, deleting it removes the challenge but the points they earned are retained. Deactivate challenges instead of deleting them if you want to keep the history.

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Best Practices

• Start with 8–12 challenges — enough variety to keep attendees engaged without overwhelming them.
• Balance point values — make difficult challenges worth more points. Visiting a booth (easy) = 25 points. Attending a full workshop (hard) = 100 points.
• Print QR codes large — at least A4 size, placed at eye level. Attendees need to scan them quickly while walking by.
• Brief booth staff — exhibitors should know about gamification challenges linked to their booth. They can encourage visitors: “Don’t forget to scan our QR code for gamification points!”
• Test all QR codes — scan every QR code with the app before the event starts. Verify they trigger the correct challenge and award the right points.