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Setting Up Display Mode for Venue Screens

Display Mode turns any screen at your venue into a live information display. EventHex offers 8 display modes — from live transcription and session schedules to photo walls, poll results, Q&A feeds, presentation slides, analytics dashboards, and session takeaways.

Access Display Settings

Section titled “Access Display Settings”

Go to Settings → Display Mode (under the Wall / Fame section) in the CMS.

Available Display Modes

Section titled “Available Display Modes”

EventHex comes with eight built-in display modes:

ModeDescriptionReal-TimeBest Placement
Live TranscriptionReal-time speech-to-text from session audio✅ WebSocketMain stage, session rooms
SessionsLive event schedule with current/upcoming sessions✅ PollingLobbies, entrance, session corridors
Photo WallRolling photo feed from the AI Photo Gallery✅ Auto-refreshLobbies, networking areas, after-party
Live PollsReal-time poll results with animated bars✅ PollingMain stage, session rooms
Q&A SpotlightAuto-cycling audience questions✅ PollingMain stage backdrop, session rooms
SlidesAI-generated presentation cards from session content✅ Socket.IOSession rooms, overflow areas
TakeawaysKey insights and takeaways from sessions✅ PollingHallways, between session rooms
Attendance AnalyticsReal-time registration and check-in stats✅ PollingRegistration desk, organizer areas

Each display is accessed through a URL on your event website — open it in any browser on any screen.

Setting Up a Display

Section titled “Setting Up a Display”
  1. Open the display URL: https://your-event.eventhex.ai/display
  2. Click the gear icon (⚙️) to open the Settings Panel.
  3. Select a display mode from the mode selection grid.
  4. For session-specific modes (Transcription, Takeaways, Slides), select a session from the session list.
  5. Click Fullscreen to maximize the display on the screen.
  6. Share the display URL with your AV team — includes mode and session as URL parameters.

Settings Panel Features

Section titled “Settings Panel Features”

The floating Settings Panel lets you configure:

  • Mode selection — grid of all 8 modes with icons and descriptions
  • Session selector — for modes that require a specific session (auto-selects the live session when available)
  • Fullscreen toggle — maximize display to fill the entire screen
  • Share URL — copy the configured display URL (includes mode and session parameters)
  • Auto-rotate — automatically cycle through multiple display modes with configurable intervals
  • Ticker toggle — enable/disable transcript ticker overlay on Slides mode

The session list auto-refreshes every 30 seconds so new sessions appear without manual reload.

Display Shell

Section titled “Display Shell”

All display modes share a common shell:

  • Full-screen dark overlay — dark gray/near-black background (bg-gray-950) that fills the entire screen
  • Brand footer — event logo and branding at the bottom of every display
  • Optimized for large screens — designed for TVs, projectors, and venue screens

Screen Setup Tips

Section titled “Screen Setup Tips”

Hardware Requirements

Section titled “Hardware Requirements”
  • Any device with a modern web browser (Chrome, Edge, Safari)
  • TV with built-in browser, laptop connected to a projector, or dedicated kiosk hardware
  • Stable internet connection (especially important for WebSocket-based modes like Live Transcription)

Best Setup

Section titled “Best Setup”
  1. Open the display URL in a fullscreen browser (press F11 on most browsers).
  2. Disable screen sleep / power saving on the display device.
  3. For kiosks, lock the browser to the display URL to prevent navigation.
  4. Test all display modes on the actual display hardware before the event.

Best Practices

Section titled “Best Practices”
  • Use different modes for different locations — Sessions display near room entrances, Photo Wall in social areas, Analytics at the registration desk.
  • Use auto-rotate for lobby screens — cycle through Photo Wall, Sessions, and Takeaways to keep content fresh.
  • Test before the event — open each mode on the actual display hardware to verify layout, font size, and readability from the viewing distance.
  • Prepare offline fallback — if your internet is unreliable, have static slides ready as a backup.
  • Choose the right session — for Transcription, Slides, and Takeaways modes, make sure you select the correct session. The system auto-selects the live session when available.

What’s Next

Section titled “What’s Next”