Upload & Photo Management

Upload event photos in bulk and manage them with folders, filtering, and organization tools. The system processes faces automatically as photos are uploaded.

Upload Photos

1. Go to AI Gallery → Photos.
2. Click Upload or drag and drop photos onto the page.
3. Select multiple photos at once (hundreds or thousands supported).
4. The upload starts with a progress indicator.
5. Face processing begins automatically in the background.

Supported Formats

Format	Support
JPG / JPEG	Full support
PNG	Full support
HEIC	Auto-converted to JPG on upload (common iPhone format)
WebP	Full support

Tip

Upload photos in batches if you have thousands. The system handles large uploads well, but uploading in groups of 200–500 photos gives you better progress visibility and lets face processing start on early batches while you continue uploading.

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Photo Grid & Views

Photos display in a grid view with lazy loading — images load as you scroll down, so even galleries with thousands of photos remain fast.

Grid Actions

Action	How
Select	Click the checkbox on a photo
Multi-select	Click multiple checkboxes or use “Select All”
Star / Highlight	Click the star icon to mark a photo as featured
Delete	Select photos → click Delete
Download	Select photos → click Download

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Organize with Folders

Create folders to organize photos by session, day, or area:

1. Click + New Folder (or use album creation).
2. Name the folder (e.g., “Day 1 - Keynotes”, “Networking Dinner”, “Exhibition Hall”).
3. Upload photos directly into the folder, or move existing photos into it.

Folders appear as albums in the attendee-facing gallery, making it easy for attendees to browse by event section.

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Face Processing Status

After upload, photos go through AI face processing. A banner at the top shows the current processing status:

Status	Meaning
Processing	AI is scanning photos for faces (may take a few minutes for large batches)
Complete	All faces detected and grouped
Partial	Some photos processed, some still in queue

Note

Face processing speed depends on the number of photos and faces. A batch of 1,000 photos typically completes in 5–15 minutes. You don’t need to wait — attendees can start browsing processed photos immediately.

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Duplicate Detection

The system detects duplicate photos during upload:

• If you upload the same photo twice, it flags it as a duplicate
• You can choose to skip duplicates or replace existing copies
• This prevents the gallery from having identical photos

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Starred / Highlighted Photos

Mark your best photos as highlighted (starred):

1. Click the star icon on a photo.
2. Starred photos appear in the “Highlights” section of the attendee gallery.
3. Use this for professional photographer shots, key moments, and group photos.

Highlighted photos get priority placement in the gallery, making sure your best event moments are seen first.

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Bulk Actions

Select multiple photos to perform bulk operations:

Bulk Action	What It Does
Delete	Remove selected photos from the gallery
Move to Folder	Move selected photos into a folder/album
Download	Download selected photos as a ZIP file
Star	Mark selected photos as highlighted

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Best Practices

• Upload as you go — don’t wait until after the event. Upload photos throughout each day so attendees can find their photos while excitement is still high.
• Quality over quantity — curate your uploads. Remove blurry, dark, or duplicate photos before uploading. A gallery of 500 great photos beats 5,000 mediocre ones.
• Use folders — organize by session, day, or area. “Day 1 Keynote” is much easier to browse than one giant unorganized gallery.
• Star the best — highlight 50–100 of your best professional photos. These appear first and set the tone for the gallery experience.
• Check processing — after uploading a large batch, verify the face processing status completes before sending attendees the gallery link.