Floor Plans & Booth Assignment

Floor plans help exhibitors find their booth location and help attendees navigate the exhibition hall. Upload your venue map and assign booth numbers to each exhibitor.

Access Floor Plans

Go to Exhibitor → Floor Plans.

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Upload a Floor Plan

1. Go to Exhibitor → Floor Plans.
2. Click + Add New.
3. Enter a Title — e.g., “Hall A”, “Exhibition Floor”, “Ground Floor”
4. Upload the floor plan file — image (PNG, JPG) or PDF.
5. Click Save.

You can upload multiple floor plans for different halls, floors, or zones.

Tip

Ask your venue to provide a floor plan with booth numbers marked. If they don’t have one, create a simple layout in any design tool (Canva, Figma, even PowerPoint) showing booth locations and numbers.

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Assign Booths to Exhibitors

After uploading your floor plan, assign booth numbers:

1. Go to Exhibitor → Exhibitor Management.
2. Edit an exhibitor.
3. Enter the Booth Number (e.g., “A-12”, “B-05”, “Hall 2 - Booth 15”).
4. Click Save.
5. Repeat for all exhibitors.

The booth number appears:

• In the exhibitor list on your management page
• In the exhibitor’s portal
• On the event website’s exhibitor listing (if enabled)

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Floor Plan Best Practices

• Label booths clearly — use a consistent numbering system (A-01, A-02, B-01, B-02) that matches the physical venue.
• Include landmarks — mark entrances, exits, restrooms, food areas, and registration desks on the plan.
• Create separate plans for large venues — upload one floor plan per hall or zone instead of cramming everything onto one image.
• Update when assignments change — if exhibitor locations shift, update both the booth number on the exhibitor record and the floor plan image.
• High resolution — upload high-resolution images so booth numbers and labels are readable when zoomed in on mobile screens.

Note

Floor plans are static file uploads (images or PDFs). There is no interactive booth-mapping tool — you manage the visual map separately and assign booth numbers manually per exhibitor.