Setting Up the Exhibitor Module

The Exhibitor module lets you manage exhibitors, sponsors, and partners for your event. Exhibitors get their own portal to manage their company profile, team members, product catalog, and captured leads.

Access the Exhibitor Module

Click Exhibitor in the left sidebar. The sub-menu shows:

• Exhibitor Management — list and manage all exhibitors
• Exhibitor Packages — create exhibitor tiers/packages
• Exhibitor Categories — organize exhibitors by category
• Floor Plans — upload venue floor maps
• Exhibitor Settings — configure portal features
• Announcements — send messages to exhibitors
• FAQ — manage frequently asked questions

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Enable the Exhibitor Module

The exhibitor module is enabled at the event level:

1. Go to Settings → Display Modules.
2. Toggle Exhibitors to On.
3. The Exhibitor section appears in the sidebar.

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Create an Exhibitor Package

Before exhibitors can register, you need at least one package:

1. Go to Exhibitor → Exhibitor Packages.
2. Click + Add New.
3. Fill in the package details:
   • Package Title Required — e.g., “Gold Sponsor”, “Standard Booth”, “Startup Table”
   • Description — what’s included in this package
   • Thumbnail — package image
   • URL Slug — custom URL segment for the registration link
   • Price Type — Free or Paid
   • Price — amount (if paid)
   • Number of Exhibitor Passes — how many team members get access
   • Maximum Registrations — limit on how many exhibitors can buy this package
   • Enable Lead Capture — allow exhibitors to scan and capture attendee leads
   • Booth Details — description of the physical booth setup
   • Registration Start Date / Deadline — when exhibitors can sign up
4. Click Save.

Each package gets its own registration URL that you can share with potential exhibitors. They visit the URL, fill in their company details, and submit their application.

Tip

Create tiered packages to match different exhibitor budgets — “Platinum” (large booth + 10 passes + lead capture), “Gold” (medium booth + 5 passes), “Standard” (table + 2 passes). Display pricing clearly so exhibitors can self-select.

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Add an Exhibitor Manually

If an exhibitor contacts you directly instead of registering online:

1. Go to Exhibitor → Exhibitor Management.
2. Click + Add Exhibitor.
3. Fill in:
   • Company Name Required
   • Company Logo — upload their logo
   • Company Description — about the company
   • Package/Category — which exhibitor package
   • Booth Number — assigned booth location
   • Admin Name — contact person (supports first + last name)
   • Admin Email — company admin email
   • Admin Mobile — used as portal login ID
   • Website — company URL
   • Send Welcome Notification — toggle to email portal credentials
4. Click Save.

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Exhibitor Status Flow

Every exhibitor goes through a status flow:

Status	Meaning
Pending	Exhibitor submitted application, awaiting your review
Approved	You approved them — they get portal access
Rejected	You declined their application

Filter the exhibitor list by status using the tabs at the top: All, Pending, Approved, Rejected.

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Configure the Exhibitor Portal

Go to Exhibitor → Exhibitor Settings to control what exhibitors can do in their portal:

Module	Toggle	What It Enables
Lead Capture	On/Off	Exhibitors can scan attendee badges and collect leads
Products	On/Off	Exhibitors can showcase their product catalog
Team Profile	On/Off	Exhibitors can manage their booth team members
Tickets	On/Off	Exhibitors can manage visitor tickets
Badge	On/Off	Exhibitors can view and manage badges
Analytics	On/Off	Exhibitors see their booth performance metrics
FAQ	On/Off	FAQ section visible to exhibitors
Company Profile	On/Off	Exhibitors can edit their company info

Additional settings:

• Privacy Policy and Terms & Conditions URLs or content
• Support Email / Phone — contact info shown in the portal
• Company Name Editable — whether exhibitors can change their company name
• Prevent Duplicate Booth Members — stops the same person from being added twice
• Booth Member Networking — enable networking features for booth staff

Note

Enable only the modules your exhibitors actually need. Turning on everything can overwhelm smaller exhibitors who just want to show up with their banner.