Exhibitor Packages & Categories

Packages define what exhibitors get (booth size, passes, features) and how much they pay. Categories organize exhibitors into groups (industry, tier, type).

Exhibitor Packages

Go to Exhibitor → Exhibitor Packages.

Create a Package

1. Go to Exhibitor → Exhibitor Packages.
2. Click + Add New.
3. Fill in:
   • Package Title — e.g., “Platinum Sponsor”, “Gold Exhibitor”, “Startup Table”
   • Description — what’s included (booth size, marketing, perks)
   • Thumbnail — package image
   • URL Slug — custom URL path for the exhibitor registration link
   • Status — Open, Closed, or Sold Out
   • Price Type — Free or Paid
   • Price — package cost (if paid)
   • Number of Exhibitor Passes — how many booth team members are included
   • Maximum Registrations — cap on how many exhibitors can purchase this package
   • Enable Lead Capture — whether exhibitors with this package can scan and capture leads
   • Booth Details — description of the physical booth setup (size, included furniture, power, etc.)
   • Registration Start Date — when the package becomes available
   • Registration Deadline — cutoff date for exhibitor applications
4. Click Save.

Package Registration URL

Each package automatically gets a unique registration URL:

https://your-event.eventhex.ai/register/platinum-sponsor

Share this URL with potential exhibitors. When they visit it, they see a registration form specific to that package.

Tip

Create a comparison table on your event website showing all packages side by side — features, pricing, and what’s included. Link each package’s “Register” button to its unique registration URL.

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Package Status

Status	What It Means
Open	Exhibitors can register for this package
Closed	Registration is closed (manually disabled)
Sold Out	Maximum registrations reached

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Exhibitor Categories

Categories are separate from packages. They organize exhibitors by type or industry for display purposes.

1. Go to Exhibitor → Exhibitor Categories.
2. Click + Add Category.
3. Fill in:
   • Category Name — e.g., “Technology”, “Healthcare”, “Food & Beverage”
   • Price — optional pricing for the category
   • Is Paid — toggle
   • Lead Capture — enable/disable per category
   • Exhibitor Passes — default pass count
   • Is Active — toggle to show/hide the category
   • Booth Details — default booth details for this category
4. Click Save.

Packages vs Categories — What’s the Difference?

	Packages	Categories
Purpose	Define what exhibitors pay for and get	Organize exhibitors by type
Registration	Each package has its own registration URL	Assigned during or after registration
Pricing	Defines the exhibitor cost	Optional pricing
Booth allocation	Defines passes, lead capture	Defines defaults
Example	Platinum ($5,000), Gold ($3,000), Standard ($1,000)	Technology, Healthcare, Education

Note

Most events use packages for tiered pricing and categories for organizing exhibitors on the website. A “Gold” exhibitor might be in the “Technology” category.

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Sponsor Categories

Exhibitor categories can be marked as sponsor categories:

1. Edit a category.
2. Enable Mark as Sponsor Category.
3. Exhibitors assigned to this category appear as sponsors on the event website.

This lets you use the same exhibitor system for sponsors — no separate sponsor management needed. Sponsor logos appear in the Sponsors widget on your event website, organized by category (Platinum, Gold, Silver tiers).

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Example Package Structure

Here’s a common setup for a mid-size conference:

Package	Price	Passes	Lead Capture	Booth
Platinum Sponsor	$10,000	10	Yes	6×6m with branding wall
Gold Exhibitor	$5,000	5	Yes	3×3m standard booth
Silver Exhibitor	$2,500	3	Yes	2×2m table display
Startup Table	$500	2	No	1×1m shared table
Community Partner	Free	2	No	Logo on website only