Live Sessions & Virtual Meeting Integration

EventHex supports virtual and hybrid events with bot-based meeting recording, live streaming, and AI-powered meeting insights through the InstaRecap integration.

Virtual Meeting Setup

You can connect sessions to virtual meeting platforms and record them automatically.

Supported Platforms

Platform	Features
Google Meet	Bot joins and records the meeting
Zoom	Bot joins and records the meeting
Microsoft Teams	Bot joins and records the meeting
Custom RTMP	Stream to any RTMP destination

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Add a Virtual Meeting to a Session

1. Go to Setup → Sessions.
2. Edit the session you want to make virtual.
3. In the Virtual Meeting section, paste the meeting URL (Google Meet, Zoom, or Teams link).
4. Set the Meeting Start Time and End Time.
5. Enable Bot Recording to have the InstaRecap bot join and record automatically.
6. Click Save.

Tip

The recording bot joins your meeting as a participant. Make sure to admit it when it requests to join the call.

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Bot-Based Recording

When bot recording is enabled:

1. The InstaRecap bot joins your meeting at the scheduled start time.
2. It records audio and video throughout the session.
3. After the meeting ends, the recording is automatically processed.
4. A transcript is generated from the audio.
5. AI insights are extracted from the transcript.

The session card shows the recording status:

Status	Meaning
Scheduled	Bot will join at the scheduled time
Recording	Bot is actively in the meeting
Processing	Recording complete, transcript being generated
Ready	Transcript and AI insights available

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Live Streaming

Stream your sessions to external platforms for a wider audience:

Stream to YouTube Live

1. Edit the session.
2. In the Live Stream section, select YouTube.
3. Enter your YouTube Live Stream Key and Stream URL.
4. Save the session.
5. When the session starts, the stream begins automatically.

Stream to Facebook Live

1. Edit the session.
2. In the Live Stream section, select Facebook.
3. Enter your Facebook Live Stream Key.
4. Save the session.

Custom RTMP

For other platforms, use custom RTMP:

1. Select Custom RTMP.
2. Enter the RTMP Server URL and Stream Key.
3. Save the session.

Note

Live streaming and bot recording can run simultaneously. Record the meeting for later while streaming it live to your audience.

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AI Meeting Insights (InstaRecap)

After a recorded session is processed, AI generates:

Insight	Description
Transcript	Full text transcript of the session with speaker labels
Key Takeaways	Bullet-point summary of the main discussion points
Action Items	Tasks and follow-ups mentioned during the session
Speaker Timeline	Visual timeline showing who spoke and when
Chapter Markers	Topic-based segments of the recording

Access AI Insights

1. Go to Setup → Sessions.
2. Click View Recap on the processed session card.
3. Browse the transcript, key takeaways, action items, and speaker timeline.
4. Share insights with attendees or export for your records.

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Edit Video

Click the Edit Video button on a session card to:

• Trim the recording (cut start/end)
• Add chapter markers manually
• Update the video title or description
• Replace with a different recording

Caution

Recording processing takes a few minutes depending on the session length. Wait for the “Ready” status before accessing AI insights.

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Hybrid Event Best Practices

For events with both in-person and virtual attendees:

• Set up the virtual meeting link so remote attendees can join
• Enable bot recording so the session is captured automatically
• Use live streaming to broadcast to a larger audience on YouTube/Facebook
• After the event, share AI insights and recordings with all attendees through the event website