Display Types — All 8 Modes Explained

EventHex offers 8 display modes for venue screens. Each mode serves a different purpose and updates in real time. This guide explains what each mode shows and when to use it.

1. Live Transcription

Real-time speech-to-text displayed on screen as the speaker talks.

What it displays:

Last 4 lines of transcribed text, with animated entry and exit
Interim text — in-progress words shown in italics as the AI processes speech
Full transcript toggle — switch to see the complete transcript history
Connected via WebSocket for instant, low-latency updates

How it works:

Requires a live session with transcription enabled (via AV Team or bot recording)
Text appears within seconds of the speaker saying it
Supports multiple languages when translation is configured

Best placement: Main stage screens, session rooms (as live captions), overflow viewing areas.

2. Sessions Display

A live event schedule showing the day’s sessions.

What it displays:

Session cards with time ranges (start → end)
Stage/room names for each session
Speaker photos alongside session titles
Session type badges (Talk, Panel, Workshop, Break, etc.)
Progress indicators — shows how far along a current session is
Auto-updates as sessions start, progress, and end

How it works:

Pulls session data from the CMS in real time
If you change a session time, room, or speaker, the display reflects it immediately
Groups sessions by time slot for multi-track events

Best placement: Entrance lobbies, registration areas, hallways between session rooms.

3. Photo Wall (AI Gallery)

A rolling display of event photos from the AI Photo Gallery.

What it displays:

Floating card grid — responsive layout from 3 to 6 columns depending on screen size
Photos refresh every 15 seconds with new images from the gallery
Shuffle animation every 6 seconds — photos smoothly rearrange
Hover scale effect — photos subtly enlarge on hover (for touch-enabled screens)
Auto-scrolling through all uploaded photos

How it works:

Pulls directly from the AI Photo Gallery uploads
New photos appear automatically as they’re uploaded during the event
Works best when photos are being uploaded continuously throughout the event

Best placement: Lobbies, networking areas, lunch spaces, after-party screens, social areas.

4. Live Polls

Real-time poll results with animated visualizations.

What it displays:

Poll selection list — if multiple polls are active, shows a list to choose from
Detailed poll view with:
- Poll question text
- Animated bars — vote percentage bars that animate as votes come in
- Color-coded options — 6 rotating accent colors (indigo, violet, pink, amber, emerald, blue)
- Vote percentages — exact percentages per option
- Winner highlighting — the leading option is visually emphasized
Status indicators — LIVE badge for active polls, “ENDED” for closed polls

How it works:

Polls are created in the Sessions → Polls section of the CMS
Results update in real-time as attendees vote through the event website, mobile app, or QR code link
Display automatically shows the latest active poll

Best placement: Main stage during sessions, breakout rooms, anywhere the speaker is presenting polls.

5. Q&A Spotlight

Auto-cycling audience questions displayed on screen.

What it displays:

Question cards — submitted questions shown one at a time
Auto-cycling — questions rotate every 8 seconds
Progress bar — visual timer showing when the next question will appear
Reaction emojis — attendee reactions on each question: ❤️ Love, 😄 Happy, 😊 Smile, 😐 Neutral, 😔 Sad
Up-next queue — preview of the next question coming up
Keyboard navigation — AV team can manually advance questions with arrow keys

How it works:

Questions are submitted by attendees via the Q&A page (/ask/[eventId]) or through the mobile app
Only moderated/approved questions appear on the display
Spotlight questions can be selected manually by the organizer from the CMS

Best placement: Main stage backdrop, projector screens visible to the speaker.

6. Slides (AI-Generated Presentations)

AI-generated presentation cards from session content.

What it displays:

Presentation cards — AI-generated slides with dynamic content from the session transcription
Dynamic icons — each card has a contextually relevant Lucide icon
Accent color palette — 10 rotating colors for visual variety
Typewriter streaming text — new text appears with a typewriter animation effect
Transcript ticker overlay — optional bottom ticker showing live transcription text
Connected via Socket.IO for real-time slide generation

How it works:

Requires a live session with transcription enabled
AI processes the transcription in real-time and generates visual slides
Slides update automatically as the session progresses
The transcript ticker can be toggled on/off from the Settings Panel

Best placement: Overflow rooms, hallway screens near session rooms, lobby displays for ongoing sessions.

7. Takeaways

AI-generated key insights from sessions.

What it displays:

Insight cards — key takeaways and highlights from session content
Paginated view — 4 takeaways per page with previous/next navigation
5-second polling — new takeaways appear automatically as the AI generates them
Cards show the insight text with clean, readable typography

How it works:

AI processes session transcription and extracts the most important points
Works for both live and processed sessions
New takeaways are added throughout the session

Best placement: Hallways between session rooms, so attendees can catch up on sessions they missed.

8. Attendance Analytics

Real-time registration and check-in statistics dashboard.

What it displays:

Donut chart (SVG) — visual breakdown of check-in status
Stat cards with real-time numbers:
- Total Registered
- Checked In
- Pending (not yet checked in)
- Check-in Rate (percentage)
Timeline bar chart — check-ins over time throughout the day
10-second refresh — data updates every 10 seconds

How it works:

Pulls directly from registration and check-in data
Updates automatically as attendees check in via the Event Day App
Useful for organizers to monitor event progress

Best placement: Registration desk (for staff visibility), organizer/VIP areas, backstage screens.

Comparing All Modes

Mode	Content Source	Update Frequency	Requires Session	Interactive
Live Transcription	Live audio	Instant (WebSocket)	✅	No
Sessions	CMS schedule	Real-time	No	No
Photo Wall	AI Gallery	15-second refresh	No	No
Live Polls	Session polls	Real-time	✅	No (attendees vote separately)
Q&A Spotlight	Session Q&A	8-second cycle	✅	Keyboard navigation
Slides	Live transcription	Instant (Socket.IO)	✅	Ticker toggle
Takeaways	AI processing	5-second polling	✅	Prev/next navigation
Analytics	Registration data	10-second refresh	No	No

Troubleshooting

Issue	Solution
Display shows blank/loading	Check internet connection. Refresh the browser. Verify the display URL is correct.
Transcription not appearing	Ensure the session has live transcription enabled and the AV team has started the stream.
Photos not on Photo Wall	Confirm photos are uploaded to the AI Photo Gallery.
Polls not showing results	Verify the poll is set to “Live” in the CMS. Check that attendees have voted.
Q&A cycling too fast/slow	The default cycle is 8 seconds. Use keyboard arrows for manual control.
Slides not generating	Requires an active live transcription session. Check the Socket.IO connection.
Analytics showing zero	Confirm registrations exist and check-in has started.

What’s Next

Setting Up Display Mode — how to configure and deploy displays
Session Polls, Q&A & Feedback — engagement tools
Live Polls — Attendee Experience — public poll voting page
Q&A — Ask the Speaker — public Q&A page